Community events and family programs
Welcome the whole family to your next community event.
Family craft mornings, neighborhood activities, and recurring community gatherings bring people together. Give one person a simple way to record everyone attending with them.
- No email or phone needed for additional people
- Saved people for the next visit
- App kiosk and mobile web/QR check-in
For your program
Make a shared arrival easier to record
Record attendees beyond the adult at the desk
A single adult sign-in does not tell you which children or friends attended. Group check-in creates a separate visit for each selected person, so your attendance record can reflect the people who arrived together.
Welcome people without contact details
Additional people need a name, but no email or phone number. Your first visitor still follows your normal identity and question requirements. This makes family attendance possible without requiring a separate contact address for every participant.
Reuse saved people across visits
A family returning to the same organization can select previously linked people after the primary check-in. They choose who is present at each visit, whether it is a weekly activity or a one-off family event.
From arrival to attendance
Check yourself in, then your people.
Enable Group check-in from the Group/Family Checkin page in your organization’s app or dashboard menu. The setting is off by default, and it is also available in Kiosk Settings.
Use the app on a shared device, or share a web check-in link or QR code. Visitors using the web flow do not need to install the app.
- Complete the usual check-inThe first visitor provides the identity details and answers required by your organization. Their own attendance is recorded first.
- Select saved people or add a nameAfter confirmation, choose who is here today. Add someone new with a name and optional email. Adding alone does not record attendance.
- Check in the selected peopleEach selected person gets a separate visit using the primary check-in’s event. Additional people do not repeat the contact fields or questions.
- Review the result and finishCheck each person’s result before leaving. Saved people remain available for future visits to the same organization.
See the actual web experience
From a name to a recorded visit.
Captured from a local demo account for Maple Community Church. All names and details are fictional. Tap a screenshot to view it at full size.
1. Add someone by name
2. Choose who is here today
3. See each successful check-in
In practice
Saturday at the community center
Morgan arrives for a family craft morning with a child and a friend. After checking in, Morgan adds the child by name and selects a previously saved friend. Each submitted person receives a visit for the same activity. Adding a name without submitting attendance does not count that person as present.
Your setup checklist
- Put the check-in station or QR code where arriving families can see it.
- Use one event per gathering when separate event records are needed.
- Keep bookings, ticket validation, and admission decisions in your existing event process.
Use a separate event for each session you want to review independently. Event-specific setup requires Events access. You can also record group attendance without an event.
Choose the right attendance flow for your program.
Group check-in works best when the primary visitor and their selected people attend the same gathering. The primary visitor is counted too, and all additional visits inherit that event. It does not assign people to separate rooms or collect a separate questionnaire for each child.
For children’s programs, continue using your established registration and safeguarding procedures. MemberMaker does not provide security labels, authorized pickup verification, or proof of guardianship.
Before you get started
Family Event Check-In for Community Programs: questions and answers
Can I use this for ticket scanning or family admission passes?
Group check-in records attendance; it does not sell or validate tickets, manage household admission passes, or enforce event capacity. You can use it alongside your existing registration and admission process.
How do I turn on group check-in?
Open Group/Family Checkin in your organization’s dashboard or app menu, enable Group check-in, and save. The same setting is also available in Kiosk Settings. It is off by default and applies to the app kiosk and web/QR check-in for that organization.
Do children need their own email or phone number?
No. Additional people can be added by name alone. Email is optional. The primary visitor still completes your normal check-in fields and questions; selected people do not repeat them.
What happens if an email already belongs to someone?
An existing member must approve the link by email before they can be selected. Pending links cannot be checked in. Name-only additions create separate people and never match or merge by name.
Can family members attend different events in the same submission?
No. Each additional visit uses the primary visit’s event, or no event if none was selected. Event-specific setup requires Events access for your organization. Group check-in also works without an event.
Does checking in the group check anyone out?
No. Group check-in is offered after a successful check-in, not after checkout. Selecting someone who is already present does not check them out.
Ready for your next gathering
Make the next family arrival easier.
Create your web account, set up your organization, and enable Group check-in when you are ready.
